Privacy Policy

Privacy Policy for The Wesley Community CIC 

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Introduction

The Wesley Community CIC (referred to as “we,” “our,” or “us”) is committed to safeguarding your privacy and ensuring compliance with UK data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy outlines how we collect, process, store, and protect your personal data in connection with our community programs, services, memberships, and website activities.

1. Data We Collect

We may collect and process the following categories of personal information:

• Contact details (e.g., name, address, email, phone number)

• Membership and participation details

• Communications and correspondence with us

• Records relating to events, volunteering, or donations

• Website usage data (via cookies, analytics, and similar technologies)

2. How We Use Your Data

Your personal data may be used to:

• Administer memberships, renewals, and subscriptions

• Communicate updates about our initiatives, events, and community projects

• Respond to enquiries and provide member support

• Process donations, grant applications, or funding submissions

• Comply with legal obligations and prevent fraud or misuse of services

3. Legal Basis for Processing

We process personal data under the following lawful bases:

• Consent: where you have provided explicit consent

• Contractual necessity: to perform a contract or take steps prior to entering one

• Legal obligation: to comply with applicable statutory requirements

• Legitimate interests: to support our community objectives, operational management, and member engagement

4. Sharing Your Data

We do not sell personal data under any circumstances.

We may share information with trusted third-party service providers acting on our behalf (e.g., IT support, accountants, marketing or postal services). Such parties are contractually bound to handle your data securely and only for the purposes specified by us.

We may also disclose data where required by law or to protect our legal rights.

5. Data Security

We implement appropriate technical and organisational safeguards to protect your personal information against loss, misuse, or unauthorised access.

However, while we take all reasonable precautions, no data transmission or storage system can be guaranteed to be completely secure.

6. Your Rights

Under the UK GDPR, you have the following rights:

• To access the personal data we hold about you

• To rectify inaccurate or incomplete data

• To request deletion of your data (“right to be forgotten”)

• To restrict or object to the processing of your data

• To request data portability

• To withdraw consent at any time (where consent is the legal basis)

To exercise any of these rights, please contact us using the details provided below.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law, regulation, or operational necessity.

8. Changes to This Policy

We may revise this Privacy Policy periodically to reflect legislative updates or organisational changes. Any updates will be published on our website, theWesleyCommunity.co.uk, with the revised effective date clearly displayed.

9. Contact Details

For all privacy-related enquiries, data access requests, or complaints, please contact us at:

The Wesley Community CIC

Email: Hello@WesleyCommunity.co.uk
Website: www.WesleyCommunity.co.uk
 

Effective Date: 18th Day of October 2025